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10 Tips to Navigate Tax Season: A Document Guide for Tech Professionals

person at a desk looking at phone and calculator to symbolize doing taxes

As tax season approaches, staying organized and proactive in managing your financial affairs is helpful.

Author: Martin Lundgren

For many, tax season can be a stressful time. At Northern Lights Advisors, we work with many technology professionals in the Seattle area and have found that the unique nature of the tech sector often brings complex financial situations that require careful consideration during tax preparation. 

To ensure a smooth and efficient process, we’ve crafted a little cheatsheet to make it just a little bit easier. Please use this comprehensive list to help you gather everything you need for your taxes.

Income Documentation

Start by compiling all sources of income, including your salary, bonuses, stock options, and dividends. Tech professionals often receive various forms of compensation, so having accurate records of each income stream is essential. Ensure you have your W-2, 1099s, and other relevant documents outlining your earnings.

Stock Options and Equity Compensation

Tech industry employees frequently receive stock options and equity as part of their compensation packages. Gather all documents related to stock grants, exercise records, and stock sales. Be aware of different tax implications depending on the type of stock options you hold, and consult with a tax professional if needed.

Retirement Contributions

Tech professionals often have access to robust retirement plans. Remember to maximize your contributions to retirement accounts such as 401(k) or IRAs to take advantage of tax-deferred savings. Review your contribution limits and ensure you’ve made the most of available tax incentives for retirement savings.

Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA)

If you have an HSA or FSA, gather your contributions and expenses documentation. These accounts offer tax advantages for qualified medical expenses. Keep receipts for medical costs and maximize the tax benefits associated with these accounts.

Cryptocurrency Transactions

In the tech industry, some professionals may engage in cryptocurrency transactions. Document all cryptocurrency-related activities, including purchases, sales, and exchanges. The IRS has specific guidelines for reporting cryptocurrency transactions, so stay informed and provide accurate information to your tax professional.

Charitable Contributions

Gather documentation to support these deductions if you’ve made charitable contributions throughout the year. Tech industry professionals often engage in philanthropy, and charitable donations can have positive tax implications. Ensure you have receipts or acknowledgment letters from the charities you’ve supported.

Education Expenses

Tech is an ever-evolving field, and continuous education is common. If you’ve pursued further education relevant to your career, gather documentation of tuition payments and related expenses. Some education-related expenses may be eligible for tax credits.

Real Estate and Property Ownership

Tech industry professionals may invest in real estate or other properties. Collect documents related to property ownership, mortgage interest, and property taxes. If you’ve sold any properties during the year, gather records of the transactions.

Work Expenses

Now, you might not be able to get tax deductions for some work-related purchases, but consider this your reminder as you’re going through your annual documents to collect any work expenses that haven’t been submitted yet to your employer — and turn them in. It doesn’t reduce taxes but can give you the cash back you may have spent.

Schedule a Consult with a Tax Professional

Finally, consider consulting with a tax professional to ensure you take advantage of all available deductions and credits. The tech industry’s unique financial landscape can be intricate, and professional advice can help optimize your tax situation.

Proactive organization and documentation are key to a stress-free tax season for tech industry professionals. By gathering all relevant documents and staying informed about industry-specific tax considerations, you’ll be well-prepared to navigate the complexities of tax preparation.

As always, Northern Lights Advisors is here to support you in achieving your financial goals. Feel free to contact our team if you have any questions or need assistance during the tax season.

Northern Lights Advisors provide financial planning and investment management services as a fiduciary, fee-only, Registered Investment Advisor (RIA) firm. If you’d like to talk more about tax planning or other financial considerations, schedule a call with a Northern Lights advisor today. 


The information in this article is not intended as tax, accounting, or legal advice. Read the full disclaimer here.